CalendarGuard Privacy Policy

Last updated: December 22nd, 2024

Introduction

Welcome to Sanus Software & Services, LLC ("we," "our," "us," or "SanusCorp"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you use our services. Sanus Software & Services, LLC is incorporated in Delaware, United States, and this privacy policy is governed by U.S. law.

1. Information We Collect

Information You Provide:

• Account information (name, email address, password)
• Profile information
• Payment information
• Calendar and event information
• Meeting schedules and preferences
• Communication data (when you contact our support)
• User-generated content

Automatically Collected Information:

• Device information (IP address, browser type, device type)
• Usage data (features accessed, interaction patterns)
• Cookies and similar tracking technologies
• Performance and error data

2. How We Use Your Information

We use your information for:

• Providing and maintaining our service
• Processing your payments
• Managing your calendar and event data
• Coordinating and scheduling activities
• Communicating with you about service updates
• Improving and personalizing our service
• Analyzing usage patterns
• Detecting and preventing fraud
• Complying with legal obligations

While calendar events are collected, the description of your events is never stored in our system. We may keep records on patterns of your events, but the details of them are intentionally not viewed by the system or our personnel.

3. Information Sharing and Disclosure

We may share your information with:

• Service providers and business partners
• Legal and regulatory authorities
• Professional advisors
• Business transferees in case of merger, acquisition, or sale

We do not sell your personal information to third parties.

4. Data Security

Technical Security Measures:

• SOC 2 Type II compliant infrastructure
• End-to-end encryption for data in transit using TLS
• AES-256 encryption for data at rest
• Regular security patches and updates
• Multi-factor authentication (MFA)
• Regular vulnerability scanning and penetration testing
• Web application firewalls (WAF)
• DDoS protection

Organizational Security Measures:

• Role-based access control (RBAC)
• Principle of least privilege access
• Regular security awareness training for employees
• Background checks for employees with data access
• Documented incident response procedures
• Business continuity and disaster recovery plans
• Regular security audits and assessments
• Vendor security assessment program

Physical Security:

• Data center security controls
• Biometric access controls
• 24/7 monitoring and surveillance
• Environmental controls

5. Data Retention

We retain your personal information only for as long as necessary to:

• Provide our services
• Comply with legal obligations
• Resolve disputes
• Enforce agreements

6. Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate data
• Request deletion of your data
• Object to processing
• Data portability
• Withdraw consent

7. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.

8. International Data Transfers

We may transfer your information to countries other than your residence. We ensure appropriate safeguards are in place through:

• Standard contractual clauses
• Data processing agreements
• Privacy Shield certification (where applicable)

9. Changes to This Policy

We may update this privacy policy periodically. We will notify you of any material changes through our service or via email.

10. Legal Compliance

Sanus Software & Services, LLC complies with applicable U.S. federal and state laws, including:

• California Consumer Privacy Act (CCPA)
• California Privacy Rights Act (CPRA)
• Delaware Personal Privacy Protection Act
• Other applicable state privacy laws

11. Cookie Policy

We use cookies and similar tracking technologies to:

• Maintain your preferences
• Analyze usage patterns
• Enable certain features
• Enhance security

You can control cookie settings through your browser preferences.

12. Calendar and Event Data

Collection and Use:

• Meeting schedules
• Event details and descriptions
• Participant information
• Location data
• Time zone preferences

Storage and Protection:

• Encrypted at rest and in transit
• Stored in secure, redundant data centers
• Accessed only when necessary
• Regular backups
• Subject to standard security controls

13. Detailed Cookie Policy

What Are Cookies:

Cookies are small text files stored on your device by websites you visit. They help recognize your device and enhance user experience. Types include:

• First-party cookies: Set by our website
• Third-party cookies: Set by external services

Types of Cookies We Use:

• Essential Cookies: Necessary for website functioning
• Performance Cookies: Collect interaction information
• Functional Cookies: Remember preferences
• Targeting and Advertising Cookies: Track browsing habits
• Analytics Cookies: Understanding user engagement

Specific Cookies:

• _session_id (Essential): Maintains user session, expires at logout
• _ga (Analytics): Tracks user activity, expires every 2 years
• _fbp (Analytics): Facebook Pixel for retargeting, expires every 90 days
• language_pref (Functional): Saves language preference, expires every 1 year

Third-Party Cookies:

We use third-party cookies from:

• Google Analytics
• Facebook Pixel
• Stripe/PayPal

Cookie Management:

You can manage cookies through:

• Browser Settings
• Cookie Management Tools
• Opt-Out Options

14. Biometric Data

Collection and Use:

• We may collect biometric data for authentication
• Used only with explicit consent
• Strictly for security purposes

Protection:

• Encrypted storage
• Access controls
• No third-party disclosure without consent

Your Rights:

• Right to be informed
• Right to withdraw consent
• Right to request deletion

15. Data Breach Response

In case of a data breach, we will:

• Investigate scope and cause
• Stop unauthorized access
• Notify affected individuals within 72 hours
• Provide description of breach
• Outline steps taken
• Offer recommendations for protection
• Provide contact information

16. Accessibility

We are committed to ensuring our Privacy Policy is accessible to individuals with disabilities, following Web Content Accessibility Guidelines (WCAG) 2.1.

17. Contact Us